Tips for Virtual Meeting Success

Tips for Virtual Meeting Success

Participation, meeting features, and human connections are the keys to turning boring, wasted time in virtual spaces into productive, successful experiences. Use the tips below to make professional impressions as a virtual meeting facilitator or attendee.

Proactive Participation

  • Distribute agendas and materials for pre-meeting reading (we recommend one-two days prior—not a week!) This approach saves time on decision-making and yields better questions during meetings.
  • Give a two-minute primer on how to use meeting features including:
    – Chat                                        – Virtual Breakout Rooms or Tables
    – Raised Hand                         – Annotation Tools
    – White Boards                        – Polling
  • Plan audience participation every three to four minutes. Ask questions or for input from specific attendees. Use peoples’ names as much as possible to personalize interactions.
  • Balance your talk time. Include at least one, simple poll for every hour of meeting content.
  • Help attendees stay present and involved. Ask them (and yourself) at the outset what you can do to make the session meaningful.


Webcam Wisdom

  • Consider using webcams at least during meeting openings and closings.
  • Look directly into the camera to simulate eye contact.
  • Sit up straight and still. Excess movement distracts other attendees.


Strategic Speaking & Slides

  • When facilitating, mute all attendees—then inform them when they are being unmuted.
  • Maintain enthusiasm. Stand rather than sit to increase energy.
  • When attending, mute yourself when not talking to eliminate background noise. Identify yourself before speaking: “This is Chris in Greensboro.”
  • Slow down your speaking rate slightly. Lengthen your pauses by a few seconds to allow for audio delays.
  • After changing slides, wait a few seconds before speaking. This approach helps attendees orient themselves to new content.
  • Avoid text-heavy slides. Use annotations and overlays to highlight content. Point to content verbally: “On this next slide, let’s focus on the upper left-hand corner…”